Give every location a readable identity
Use a hierarchy that matches the building: warehouse, zone, rack, shelf and bin. Keep identifiers stable when the contents change, and distinguish a physical location from a product category.
- Put readable labels on the physical shelves
- Use one location naming convention across staff
- Identify returns, damaged goods and goods awaiting inspection separately
Count once, then protect the movement trail
Choose a quiet period for the opening count. Record the product, unit, location and quantity, with batch and expiry information where relevant. Investigate differences rather than quietly overwriting a total.
After setup, name who may receive, move, approve adjustments and count stock. A transfer should identify both ends of the journey; a sale and a physical dispatch may happen at different times.
Start with the right product boundary
Axein Billing offers a stock desk and visual shelf-location workspace for everyday shop control. StockFlow provides warehouse-domain and integration foundations for a more location-led operation.
StockFlow guided demos are available, but some operational screens remain previews. Test the exact receiving, transfer and stocktake workflows you need before agreeing a production rollout.
Bring evidence to a demo
Bring a small anonymized catalogue, a sketch of the building and one difficult movement example. Walk through how staff locate an item, where an incoming delivery goes and how a missing unit is investigated.
- One ordinary receipt and one partial receipt
- One shelf move and one inter-location transfer
- One count discrepancy requiring approval
- Roles, device sizes and scanner requirements