Set up Axein Billing once, then follow a clear daily routine.
This guide covers installation, activation, business setup, billing, inventory, accounting, GST reporting, backups, and recovery for the complete Docker-free desktop release.
Module-by-module runbook
From first setup to year-end review.
Work through the sections in order for a new installation. Return to individual sections whenever a team member needs a quick refresher.
1. Register and purchase
Create the customer account with email OTP, complete the company profile, choose the 6-month or 12-month single-system plan, complete payment, and confirm the order, invoice, receipt, and validity appear in the account.
2. Install and activate
Choose the matching Windows x64, macOS Intel, or macOS Apple Silicon installer. Install directly, sign in when the app opens its browser challenge, select the approved purchase, and wait for Axein to approve this computer.
3. Complete business settings
Add the company name, address, GSTIN, state code, phone, logo, bank details, business type, notes, terms, invoice prefix, and inventory alerts before the first live transaction.
4. Build the product catalog
Create categories, add products, set selling price and GST, then add optional HSN, SKU, unit, lot, batch, expiry, stock, and low-stock threshold information. CSV import is available for larger catalogs.
5. Create quotations
Select or enter a customer, add items, review quantity, rate, discount percentage, GST, and the live total. Garage mode also records vehicle and job-card details. Edit, print, export, convert, or delete quotations when needed.
6. Use Quick Billing
Choose a customer and products, adjust quantities and prices, capture healthcare or garage details, select full, partial, or pending payment, and save. The invoice records paid amount, balance due, and payment method.
7. Manage inventory and purchases
Use low-stock, expiry, batches, adjustments, purchases, suppliers, and stock ledgers together. Posting a purchase can update stock and create the related vendor payable.
8. Follow customer and vendor debt
Accounting separates customer receivables from vendor payables and groups outstanding balances into aging buckets. Invoice status also identifies paid, partial, and pending bills.
9. Review GST and reports
Compare output GST from sales with eligible input GST from purchases. Group by month or quarter, include draft purchases when needed, then print or export CSV and Excel files for CA review.
10. Back up and restore
Create regular ZIP backups from Settings. The archive includes business data, products, transactions, settings, invoice PDFs, and local company logo files. Use dry-run verification before applying a restore.
11. Keep the license healthy
One license permits one active computer. The app validates periodically and allows seven days offline. After the grace period, read-only mode keeps viewing, printing, exporting, and backup access available.
Before live billing
Create one test product, quotation, purchase, full-payment invoice, and partial-payment invoice. Confirm PDFs, balances, stock, GST, and alerts.
Recovery habit
Take a ZIP backup after setup and on a regular schedule. Store a second copy outside the billing computer and test dry-run restore.
Support
Email contactus@axein.in or WhatsApp +91 75889 37259 with the app version, operating system, and a screenshot of the issue.